This statement provides information about how Van der Veer Notariaat handles personal data, which is processed in the context of its work and services.

Our contact details

Name of office: Van der Veer Notariaat

Address: Van Dijklaan 2

Zip code/Location: 5581 WG Waalre

Contact Person: mr. B.N. van der Veer

E-mail: info@vanderveernotariaat.nl

Our services

Van der Veer Notariaat only requests your personal data for the following purposes:

• Performing commissions for consulting or other services under a contractual agreement; or
• comply with statutory duties and obligations; or
• For the purposes for which you have specifically (explicitly) consented.

Some examples of these goals are:

• client administration;
• collection and billing;
• Financial processing of claims and expense invoices;
• identifying clients;
• Providing information to you by mail, e-mail or telephone;
• analysis and (internal) reporting of trends, demographics and progress file.

Your data will not be processed for other purposes without your consent. Personal data is requested for the preparation of a notarial deed or for the performance of another task.

Van der Veer Notariaat will not collect more personal information than is reasonably necessary to perform its services.

Personal data rules in notarized deeds

If Van der Veer Notariaat draws up a notarial deed with your personal data, the notary must comply with legal regulations. These affect the processing of your personal data:

1. The notary is required to put certain (personal) data in the deed.
2. The notary is required to keep the signed deed with your personal information.
3. Once the deed is signed by the notary, it becomes an official piece of evidence. Nothing more may then be changed to it, even if the personal details turn out to be incorrect. If any changes are needed, the notary should make a new deed, incorporating the relevant changes.
4. The notary is required to check certain (personal) data in the Basic Registers of Persons (BRP), Commercial Register, Curate and Guardianship Register (CCBR), Insolvency Register (CIR) and Land Registry.
5. The notary is required to verify your identity.
6. Your personal data is covered by the notary's professional secrecy. Unauthorized persons will not have access to the data.

Transmission of your personal data

Van der Veer Notariaat only provides your personal information to third parties if:

• That is required by law; or
• it is necessary to perform the work.

Van der Veer Notariaat provides personal data to the following recipients:

• KNB, tax authorities, registrars;
• chain partners engaged by client (brokers, mortgage brokers, etc.); and
• other parties to the deed in which you are involved.

Retaining your personal data

Your personal information will not be retained by Van der Veer Notariaat any longer than necessary for the purpose for which it was collected, for the performance of legal duties and the fulfillment of legal obligations or the execution of agreements. Retention periods from statutory provisions such as the Notary Act and the Archives Act apply.

Your rights regarding personal data processed by us

When your personal data is processed by Van der Veer Notariaat, you can make use of the rights below under the General Data Protection Regulation. You do this by making a written request via the contact details in this privacy statement.

1. Data subject's right of inspection

You can always ask what personal data Van der Veer Notariaat processes, for what purpose and for how long it is stored.

2. Right to rectification

If you believe that certain data has not been processed correctly, you have the right to request rectification of this data. If this concerns data in a notarial deed, this is not possible and a new deed will have to be drawn up to supplement the incorrect deed.

3. Right to data erasure (right to 'oblivion').

If you wish your personal data to be deleted, you may submit a written request to that effect. If the data is contained in a notarial deed, the notary may not delete the data.

Possible limitations in exercising your rights under the General Data Protection Regulation

Van der Veer Notariaat makes every effort to comply with your rights based on the General Data Protection Regulation. However, it is possible that these rights may conflict with other legal provisions, such as the Notary Act. Should the notary be unable to comply with any of the aforementioned requests for this reason, you will be informed in writing.

Complaints about the processing of your personal data by Van der Veer Notariaat

If you have complaints about the processing of personal data by Van der Veer Notariaat, please let us know. You can report this in writing to the contact person mentioned above. You also have the right to file a complaint with the supervisory body, the Authority for Personal Data.